The name of this organization shall be the Pennsylvania State Association of County Auditors.
The object of this association shall be to hold meetings for the purpose of discussing the various questions, which arise in the discharge of the duties of the office of County Auditor, and for such other purposes as are conducive to greater efficiency in the operation of County Auditor.
Any reference in these By-Laws to either gender shall apply to the other.
All persons holding the office of County Auditor and the Solicitor for such office shall be eligible for membership in this association.
All persons who have ever held the office of County Auditor, but whose term of office has terminated, shall be eligible for associate membership in this association.
Each county shall have one vote for each member present. No proxies shall be allowed unless solicited by direction of the Executive Board, or with the written permission of the Executive Board.
Any other interested persons, whom the association at its annual meeting may accept into associate membership, shall have all rights and privileges except the right to vote or hold an elected office.
The officers of the association shall be a President, a Vice President, a Secretary, a Treasurer, and a Deputy Secretary to be elected at the annual convention of the association. They shall hold office for one year and until their successors are elected and their own term shall begin January 1 and terminate on December 31 of the year after they were elected. The President and Vice President shall be elected for a two-year term and shall not be eligible to serve consecutive elected terms. The Secretary and Treasurer shall be elected for a four-year term and shall not be eligible to serve consecutive elected terms.
The President, the Secretary, the Treasurer, and the Deputy Secretary shall receive compensation in amounts to be determined by the Executive Board and approved at the annual convention and receive reimbursement for expenses.
The officers of the association must be County Auditors currently serving as such. In the event of a vacancy the Executive Board shall designate a qualified County Auditor to serve until the next annual convention.
DUTIES OF THE OFFICERS AND SOLICITOR
Duties of the President
The President shall be the Chief Executive Officer of the association and shall exercise the powers and perform the duties usually incident to Chief Executive Office. He/she shall be an ex-officio member of all committees appointed by him/her. He/She shall preside at all sessions of the annual convention. He/She shall appoint all committees except those, which a vote of the annual convention may otherwise designate, and may change the personnel of any committee appointed by him/her at his pleasure.
Duties of the Vice President
In the absence of the President or his or her inability to preside over the meeting of the organization, the Vice President shall perform the duties hereinbefore prescribed to the office of President.
Duties of the Secretary
The Secretary shall attend all sessions of the annual convention of the association and all meetings of the Executive Board or any meeting when requested by the President, and shall keep an accurate record of the proceedings of said convention or said committee. He/she shall be the custodian of the bond of the Treasurer and of any other bond or bonds given to secure the funds of the Association.
Duties of the Treasurer
The Treasurer shall collect the annual dues from each of the various counties within the State and shall be the custodian of all funds of the association. He or she shall keep a record of all monies received and shall honor all pay orders. He or she shall deposit all funds of the association in a bank or banks to be selected by him or her, with the approval of the Executive Board. He or she shall give the association good and sufficient bond, with a surety company as surety in such amount, as the Executive Board may designate, said bond and the surety thereon to be provide for the faithful accounting for all funds of the association. The association shall pay the Treasurer’s bond.
Duties of the Solicitor
The Solicitor shall furnish such legal opinions to the association as may be required and give such other legal assistance as may be required by the association. The Solicitor shall be hired on an annual base by the association. In case of a new solicitor, 30 days prior to the convention, the name and resume should be submitted to the Executive Board.
Duties of the Deputy Secretary
The duties of the Deputy Secretary shall include but not be limited to the following: To serve as the Chair of the Continuing Education Committee, to process all qualifications with the Commonwealth to obtain status to report continuing education, arrange programs for credit for the membership, to maintain records of such reporting for no less than five years, and any other duties as appointed by the President.
The Executive Board shall consist of all elective officers of the association, the immediate Past President, two Legislative Representatives, the alternate Legislative Representative, and the three other members of the association to be elected at the annual convention.
The PSAECO Legislative Representatives may be the President and two others appointed by the Executive Board. The Executive Board will also appoint an alternative Representative.
The Executive Board shall have full power to act for the association in case of emergency.
The Executive Board shall plan the workshops part of the convention program in cooperation with the Host County.
The association shall hold an annual convention within the state at a place and time to be decided upon by a majority vote of the members present and voting at the previous convention.
The annual dues of the association (for each county) shall be, AS MAY BE HEREAFTER ESTABLISHED BY LAW. Any county, which has not paid its dues, shall not be entitled to membership in the association nor shall the representatives of such county have a voice in the annual convention.
A special fund shall be established not to exceed $30,000.00. This fund shall be available for the purpose stated by the requesting county, upon approval by the Executive Board or the association. If applicable, every effort should be made to recoup legal expenses through the legal system and reimbursed to the association.
RULES OF ORDER
Except as other wise decided by a two-thirds vote of the members present and voting, any parliamentary practice, which shall govern the deliberations of the association at its annual convention, shall be Roberts’ Rules of Order.
All elections shall be by ballot. The President shall appoint two tellers to receive and count ballots and report the results
These By-Laws may be amended by a two-thirds of the votes cast at any annual convention of the association by the members present.
Amended and approved September 2019, Annual Convention.